BELORAS Administration Privacy

Operator: Retro Proxy合同会社, operating BELORAS. Contact: contact@beloras.jp.

Information accessed

With the account owner's OAuth permission, BELORAS Administration accesses the connected Gmail mailbox identity, message and conversation content, email headers, attachments, labels and synchronization metadata needed for administrative work. Primary-mailbox compose permission technically permits creating drafts and sending messages; application sending is separately controlled and currently disabled. The accounting mailbox has read-only access. Other connected business records are accessed only under their separately granted permissions.

Purpose

We use this information to organize correspondence, preserve source-linked customer/order history, prepare administrative replies and document proposals, identify outstanding business work and accounting evidence, and provide owner review and recovery. We do not sell Google user data, use it for advertising targeting or creditworthiness decisions, or use it to train generalized AI models.

Storage and protection

Operational records are stored on the approved BELORAS Windows computer. OAuth credentials use the existing Windows-user encrypted credential store. Approved recovery copies are encrypted and stored on the business NAS. Access is limited to authorized BELORAS operators. Backup recovery and encryption do not remove the need to protect the Windows account, computer and NAS.

Sharing and processing

Selected correspondence and document previews may be presented to authorized users in the private BELORAS Discord review interface when required for requested administration. Discord processes that content under its own terms. Current external-model evaluations use fictional inputs; real Gmail/customer/accounting data is not included in those tests. Enabling a new external processing purpose requires an updated disclosure, applicable permission and the existing business approval controls. We do not claim that private Discord previews remain solely on the Windows computer.

Human access

Authorized BELORAS operators may review relevant business correspondence and source evidence for the requested administrative purpose. Technical support, security investigation or a legal obligation may require limited access under applicable authorization. Credentials are not included in ordinary notifications or review reports.

Retention and deletion

Source-linked business and audit records are retained for operational, accounting and recovery needs. There is currently no blanket automatic deletion of mailbox messages or historical business records. Contact the operator to request access, correction or deletion review. Authorized requests are reviewed against applicable business/legal retention obligations, including the treatment of existing recovery copies; no immediate purge of every backup is promised.

Control and revocation

Account owners can revoke the application's access in their Google Account permissions. Revocation stops future authorized access but does not itself erase locally retained business records or encrypted backups. Contact contact@beloras.jp for review of those records. No new account or password is required by this application to revoke Google's grant.

Limited Use

BELORAS Administration's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including its Limited Use requirements. Google verification of this application has not been claimed.

Updates

Material changes to how Google data is accessed, used, stored or shared will be reflected in this notice and any required in-product disclosure or consent before that changed processing begins.

About BELORAS Administration